Whether you are a business professional, working at a top notch management level with a company or working from home, it is not possible to read and reply to each e-mail message. Moreover checking all the e-mails at times seem to be a waste of time. Also time consumed in replying to each one of them can be better utilized in some other important task. So, it is advisable to practice e-mail organization. If you wish to opt for a hassle free e-mail support then you should get in touch with a premium computer support company. The technical experts will help you sort out your e-mail messages and organize your contacts well.
For managing and organizing your mass e-mails you can perform the following steps:
1. Set-up separate email accounts: If you are receiving e-mails in bulk then the first step is to set up separate e-mail accounts. Usually you will be offered a number of free e-mail (called POP3) accounts that come along with your hosting package. You can begin by creating a new e-mail account for different categories, such as:
firstname@yourdomain.com – This can be used for personal e-mailing newsletters@yourdomain.com – This can be used for newsletter subscriptions articles@yourdomain.com – This account can be used for submitting articles ads@yourdomain.com – This can be used for advertising information ads1@yourdomain.com – This can be used for forums and newsgroups
The biggest reason behind creating different accounts is that it is easier to manage e-mails. If spam gets too much, then you can dispose of this address. All you need to do is set-up your corresponding e-mail accounts in your e-mail software (Outlook Express, Eudora etc).
For this purpose you will need:
· Incoming mail (POP3) = mail.yourdomain.com
· Incoming mail server (SMTP) = mail.yourdomain.com
· You can also use your ISPs - outgoing mail server.
account name = newsletters@yourdomain.com
· Password = the password you select
Do this for each of your e-mail accounts. If in any case you are not able to configure out our accounts then seek the help of a technical expert providing computer support.
2. Create folders and subfolders in your inbox: This is probably the most viable solution to manage e-mails. All you need to do is assign different sub folders to inbox to different types of e-mail messages like, newsletters, marketing tips newsletter, web design newsletter and forum newsletter. This way you will be easily able to categorize your incoming e-mail. You can also drag and drop e-mails into each of these subfolders. Now you will be able to know exactly where to find your correspondence or unread e-mail from a specific category.
3. Set-up filters (message rules): You need to define categories for receiving different e-mails. You can have filters or message rules set up to filter your incoming e-mail messages. You can even ensure that you do not ever receive e-mails from a specific e-mail address again. You can block the sender of a particular e-mail. For this purpose you can perform two simple steps for Microsoft Outlook Express:
· In Microsoft Outlook Express highlight the e-mail address you received
· Go to message and then block sender
If you wish to set up extensive message rules then get in touch with computer support executives who will provide complete solutions for e-mails.
4. Periodically delete your received e-mail: You should make it a habit to delete unwanted e-mail messages at regular intervals. This way you will save our inbox from getting clogged with unwanted messages. It is advisable to clean out your inbox at the end of every day. Also do not forget to clear your deleted items as well.
These tips will surely help in organizing your e-mail messages. In case you have trouble with e-mail messages then it is a good idea to seek the help of a computer support provider. The technical expertise will help you resolve any issues related to e-mails, troubleshooting and even countering error messages.
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