Easy Steps for Email Security

E-mail is the best medium when it comes to written documentation of messages and is helpful informal communication. Majority of businesses rely on this form of communication, but it is essential to keep it safe too. When it comes to company email then, there are major chances that sensitive information can get exchanged online. Therefore, to keep your conversations safe and secure you need a robust email security in place. 

Given here are some security measures that you can apply to keep your company email secure.

Encrypt Your Emails 

 •    The initial thing that you need to pay attention is that of encryption of email. You need to ensure that the e-mail exchange is safe and secure. The messages exchanged can be encrypted and decrypted by users at both the ends. For this purpose, you need to deploy encryption software that will ensure that the server connection is secure. It is, however, your choice to grant decryption software to your clients. Often, services like these are available over a website where a user can unlock the message and check it. If you are still worried about the expenses then, you can use a freely available service like TrueCrypt. 

Use Third Party Tools

•    When you are talking about business or enterprise email services then, there are two things; the sender and the receiver. It becomes important to check the sender who has sent a message and the receiver, who received it. Additionally, the data too is essential that the e-mail contains in the body text. It is important to find out and keep a check if the data remains un-tampered. You can utilize tools like PGP that will help you in digitally signing a document that is using encryption.  

Employ SSL Protection

•    If you are using a service that is web-based e-mail then, there are many things that can threaten its security. The accounts that are web-based are the primary target of hackers. Personal accounts that contain e-mail addresses of your contacts will be vulnerable once your account is hacked. All the contacts will start receiving spam messages without letting you know about it. If, in any case, you are using your personal or web-based e-mail for official purposes then you might find yourself in a situation that you would better avoid. To avoid all this, you need to opt for SSL protection. 

Keep Your Employees Updated With Security Tips

 

•    Keep your employees posted about the latest development related to e-mails. The outgoing e-mails too should be secured that will keep all your data secured. Doing this will keep away botnets, malware, and other such potentially dangerous attacks. 

•    It is essential to formulate a security guideline that is given to each employee to help understand potential security threats. Additionally, keeping all the employees in the loop about the recent tricks employed by hackers will help a lot. For example, everyone should know that clicking on a suspicious URL that they receive in their e-mail message from an unidentified source might end up inviting a malware in the system. Unsolicited e-mails should be handled using the enterprise rules by employees. 

Periodic Software Update

 

•    Software updating should be a regular activity that should take place at the right time or periodically as suggested by many IT experts. It is essential that the e-mail server should be updated with the latest server software for better security. The software vulnerabilities will not pose a threat as these will get removed immediately. Remember to employ anti-spam protection for better results. 

•   The IT should scan the content of the e-mail by deploying software relevant to it. Things like inappropriate content that includes images, content and links to objectionable websites should be strictly regulated. It is for overall safety and security of the enterprise. 

•    Seeking a third-party for security of your e-mail messages should provide you with the necessary security. However, you still should keep a look out on the vendors providing this service. It is often beneficial to conduct a thorough research and make the right choice after doing a good background check on reviews by people. 

Although, the above-mentioned tips are easy to apply and keep in mind, but you need to do more than the tips mentioned in this blog. A robust system along with formulation of e-mail policies is required to keep enterprise communication safe.